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Wednesday 22nd November 2017
 
  The William Ransom Primary School

'The William Ransom School aims to provide all its pupils with the highest possible educational opportunities. We believe that the best education is the entitlement of every child and this is realised at this School within a structured, disciplined, caring and safe environment where expectations are high.'
 





 
 
22 Sep 2017

Charging and Remissions Policy

Mission Statement
The William Ransom School aims to provide all its pupils with the highest possible educational opportunities. We believe that the best education is the entitlement of every child and this is realised at this School within a structured, disciplined, caring and safe environment where expectations are high.

Purpose
We believe that all our pupils should have an equal opportunity to benefit from school activities and visits (curricular and extra curricular) independent of their parents’/carers’ financial means. This charging and remissions policy describes how we will do our best to ensure a good range of visits and activities is offered and, at the same time, try to minimise the financial barriers which may prevent some pupils taking full advantage of the opportunities. Main ECM outcome: Enjoy and achieve

What was consulted?
The policy has been informed by A Guide to the Law for School Governors and the DfE guidance Planning and Funding Extended Schools.

Roles and responsibilities of headteacher, other staff, governors
The headteacher, staff and governors will ensure that the following applies:

1. No charges will be made for
• education provided during school hours (including the supply of any materials, books, instruments or other equipment)
• education provided outside school hours if it is part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of the school’s basic curriculum for religious education
• tuition for pupils learning to play musical instruments (or singing) if the tuition is required as part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school
• education provided on any trip that takes place during school hours
• education provided on any trip that takes place outside school hours if it is part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of the school’s basic curriculum for religious education

2. Activities for which charges may be made
a) Activities outside school hours
Non-residential activities (other than those listed in 1 above) which take place outside school hours, but only if the majority of the time spent on that activity takes place outside school hours (time spent on travel counts in this calculation if the travel itself occurs during school hours).

b) Residential activities
Board and lodging costs (but only those costs) of residential trips deemed to take place during school time. However, pupils whose parents/carers are in receipt of certain benefits (see point 3 below) may not be charged for board and lodging costs.
Residential trips deemed to take place outside school time (other than for those activities listed in 1 above).
- Is a residential trip in or out of school time?
If the number of school sessions on a residential trip is equal to or greater than 50 percent of the number of half days spent on the trip it is deemed to have taken place during school hours (even if some activities take place late in the evening). Whatever the starting and finishing times of the school day, regulations require that the school day is divided into two sessions. A “half day” means any period of 12 hours ending with noon or midnight on any day.
When any trip is arranged parents/carers will be notified of the policy for allocating places.

c) Music tuition
Music tuition for individuals or groups of up to four pupils.
The following is a form of words that could help to explain to parents and carers what may/may not be charged for.
Charges will (or may) be made as indicated below. Parental agreement will be obtained before a charge is made.
Activities which can be charged for (with the exception of board and lodging for residential trips) are regarded as “optional extras”. Charges will not exceed the actual cost (per pupil) of provision


- Activity or thing which will or may be charged for
Charges will/may be made for any materials, books, instruments, or equipment, where a parent wishes their child to own them
- Notes
For example, a clay model – a charge to cover the cost of the clay.
- Remitted or help available
Voluntary contribution for technology resources £5 per annum.

- Activity or thing which will or may be charged for
Charges will/may be made for music tuition
- Notes
The cost, or a proportion of the costs, for teaching staff employed to provide tuition in playing a musical instrument or singing, where the tuition is an optional extra for an individual pupil or groups of up to four pupils
- Remitted or help available
Remission for music fees in line with current regulations from the music service

- Activity or thing which will or may be charged for
Charges will be made for the board and lodging component of residential trips
- Notes
The charge will not exceed the actual cost
- Remitted or help available
Remission for category A (see below)

3. Voluntary Contributions
In order to assist with the cost of trips and to enable a wide selection of activities being offered, parents will be asked to make a voluntary contribution to help cover the cost of the trip. If a parent is unable to, or refuses to pay, the child concerned will not be penalised.
The wording used on all trip letters is as follows:
You will remember that in line with the charging policy, it is necessary to ask for voluntary contributions for the visit to take place. In this instance the cost of the visit and coach will be £**** per child.
As with all our school visits it is open to all children in the target group and we will not exclude anyone. However, in practice, this means that we must receive sufficient funds to cover all the costs, and, in effect, everybody pays their share. We do not make a profit on any visit and neither can we subsidise the visit itself out of our school budget. VAT is reclaimable on school journeys and for this to be done we are unable to make any excess. If we do not raise full coverage of costs then the visit will not go ahead. The price is levied to all the children as you can see from the fact that we announce the total cost before we receive replies, so no children are subsidised by those who are paying.


We also ask for a voluntary contribution to cover the costs associated with swimming. The School recognises that this is part of the National Curriculum but is in a financial position that it cannot afford to pay for all pupils to go swimming. Therefore we ask for a voluntary contribution to cover the cost of admission to the pool and for the required instructors. For the academic year 2011 – 2012 it was agreed that the school would cover the cost of the coach. This type of expenditure will be reviewed annually.

4. Families qualifying for remission or help with charges
In order to remove financial barriers from disadvantaged pupils, the governing body has agreed that some activities and visits where charges can legally be made will be offered at no charge or a reduced charge to parents/carers in particular circumstances. This remissions policy sets out the circumstances in which charges will be waived. If remission or help is available in relation to a particular charge it is indicated in the right hand column of the table above. Criteria for qualification for remission are given below.

Parents/carers in receipt of
• Income Support
• Income-based Jobseekers Allowance
• Support under part VI of the Immigration and Asylum Act 1999
• Child Tax Credit, provided that Working Tax Credit is not also received and the family’s income (as assessed by HM Revenue and Customs) does not exceed the sum given in the Revenue and Customs rules
• Guaranteed State Pension

5. Additional considerations
The governing body recognises its responsibility to ensure that the offer of activities and educational visits does not place an unnecessary burden on family finances. To this end we will try to adhere to the following guidelines:
• where possible we shall publish a list of visits (and their approximate cost) at the beginning of the school year so that parents/carers can plan ahead
• we have established a system for parents/carers to pay in instalments
• when an opportunity for a trip arises at short notice it will be possible to arrange to pay by instalments beyond the date of the trip

Arrangements for monitoring and evaluation
The Finance Committee of the governing body will monitor the impact of this policy through regular financial updates.

Date established by governing body: Autumn 2015
Date for review: Autumn 2018



Click HERE to download the Charging and Remissions Policy as a word document.




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